The SPS shall provide every
substitute hired into the SPS at the beginning of the school year or thereafter
a standard District Orientation Packet which will include a copy of the
Agreement, Substitute Handbook, SPS Rules and Regulations Affecting Substitute Certificated
employees, a map showing school locations, a list of all school buildings
(including addresses and phone numbers) and the phone number of Human
Resources. SPS will share with SEA all materials to be included in the packet
prior to inclusion. SEA will have the
opportunity to respond to the documents and will also be able to suggest
documents for inclusion. As a reference
for all SPS personnel, “The Best Practices Guideline for Substitute Certificated
employees” is found in Appendix N.
1.
Types of
Substitutes:
a.
Senior Substitute: A person eligible to substitute for the SPS,
who has served four (4) or more years as a SPS substitute educator or regular
employee and who is willing to accept any assignment for which he/she is
qualified, shall be called a senior substitute and shall have first priority in
assignment. First priority shall mean that a two hour window will be set aside
each evening for senior substitutes to have first chance at open positions
entered into the Subfinder system that day. If SPS wishes to change the time, SPS will
provide prior notice to SEA. To maintain
this designation a Senior Substitute must work 45 days in the prior year and
accept assignments for which they are called. (Note: to be eligible to self-pay
for medical insurances the senior substitute must work at least 90 days in the
prior year). Teachers laid off and not
re-employed by the start of the school year, upon application, will be
considered a senior substitute.
b.
Regular Substitute: A person eligible to substitute for the SPS,
who has served fewer than four (4) years as a SPS substitute or regular
employee and who is willing to accept any assignment for which he/she is
qualified, shall be called a regular substitute.
c.
Building
Designated Substitute: A person who is
specifically employed or assigned as a Building Designated Substitute for a
given school year to serve every day as a substitute educator at a specified
school or cluster of schools.
d.
Long-Term
Substitute: A substitute who remains in a single assignment of sixty (60) or
more consecutive workdays.
2.
Assignment of
Substitutes:
a.
Substitutes
shall receive consideration for 16-day and/or 60-day assignments, provided an
unassigned contracted teacher serving in the contracted substitute pool cannot
fill the vacancy.
b.
Except in
unusual circumstances, the SPS shall not use substitutes on a continuing basis
for more than ninety (90) student days in lieu of regular certificated
non-supervisory employees.
c.
Except in
unusual circumstances, building principals/program managers shall not require a
substitute to supervise another class during scheduled
Preparation-Conference-Planning (PCP) time.
In the event that a substitute does supervise another class during
his/her scheduled PCP time, he/she shall receive additional compensation from
the funds the building has that are generated from the "lack of substitute
funds" prorated to the daily rate for the PCP time lost.
d.
Should two (2)
or more substitutes be called for the same assignment, the SPS shall pay each
substitute called for the full rate of pay for the initial day of the
assignment.
e.
A one-half (.5)
day substitute assignment shall consist of up to three and one-half (3.5) clock
hours.
f.
An assignment of
over three (3) consecutive class periods (or the equivalent if a school has
adopted an alternative schedule) at the secondary level or more than three and one-half
(3.5) clock hours at the elementary level shall count as a full day of service,
except that any student contact period of fifteen (15) or less minutes before
or between classes shall not be considered a violation of Item e above.
g.
In the event a
substitute is assigned to two or more buildings in one day, the employee will
be paid the contractual mileage.
3.
Teacher Request
for a Specific Substitute: A request for a specific substitute, made by a
regular full-time or part-time teacher, shall be honored, if possible,
provided:
a.
The name of the
substitute requested appears on the Substitute Roster and the substitute is
available for the assignment; and,
b.
The Substitute
Services dispatcher receives the request the day preceding the absence of the
regular instructor, either by telephone prior to 7:00 p.m. or in writing. Substitute Services will make a reasonable
effort to honor requests made after 7:00 p.m.
4.
There shall be
four (4) classifications of substitute assignments:
a. Daily assignments up to and including fifteen (15)
consecutive workdays. The base rate of pay for daily substitute assignments
shall be as indicated in the Salary Schedule for Substitutes in the Appendices
of this Agreement.
b. Sixteen (16) consecutive workdays or longer
assignments. Any assignments that exceed fifteen (15) consecutive workdays
shall be paid at the contract teacher rate retroactive to the first day of
assignment, except that, when Human Resources knows the assignment to be
greater than fifteen (15) consecutive workdays, the contract teacher rate will be
paid from the beginning of the assignment.
c. After 60 consecutive workdays in the same assignment certificated
substitutes shall be eligible for medical and dental benefits. Coverage shall
begin on the first of the following month if the eligibility begins between the
1st and 15th of the month. If eligibility begins after
the 15th of the month coverage shall begin on the first of the
second full month thereafter. Eligibility shall be for a minimum of three (3)
months beyond the last day in the assignment so long as the benefits do not
extend beyond the end of a budget year.
d. Building Designated Substitutes will be paid at the
teacher contract rate. They are also
entitled to medical and dental insurance benefits and TRI days funded at the
same rate as all other regular certificated non-supervisory contracted employees.
5.
Leaves for
Substitute:
a.
A substitute
serving in one (1) single assignment up to and including twenty (20)
consecutive workdays shall be credited with one (1) day of Sick Leave for each
twenty (20) consecutive work days in that assignment. This Sick Leave shall accumulate from year to
year and apply to all substitute assignments of twenty-one (21) consecutive
workdays or more.
b.
Substitutes who
serve in assignments of twenty-one (21) or more consecutive workdays shall be
entitled to Bereavement Leave.
6.
Medical
insurance eligibility: When the insurance providers allow participation, senior
substitutes shall be eligible to participate on a self paid basis in SPS-sponsored
medical insurance plans offered regular employees under the terms of this
Agreement. The senior substitute may
elect medical only or a medical, dental and vision plan. Eligibility shall be
for the subsequent year, following the substitute having worked at least 90
days in the prior year. Senior substitutes may enroll during the fall open
enrollment period. If not selected in the fall open enrollment period, the
senior substitute has waived their right to enroll for that year. Each senior substitute electing to participate
shall make written arrangements, including payment schedule, with the SPS's Payroll Service or its designee.
7.
Substitutes may
participate in the hiring process described in Article VIII, Staffing. Substitutes will be given consideration over
outside candidates for all certificated positions in their categories.
8.
Pay for Extra
Work Upon Opening of School: Certificated substitutes who work in excess
of eight (8) hours the day prior to the opening of school or the first day of
school shall be paid on an hourly basis for the extra work. The extra pay shall be equal to one-eighth of
the daily rate for each hour worked in excess of eight. Payment for this work is conditioned upon the
extra work being approved in advance by the principal/program manager.
9.
Substitutes who
work in a long term substitute position will have the right to be included when
building surveys are administered.